Project Managers In South Sudan - Care International South Sudan

No. Two Project Managers.

 

Ref. SUD/EX/002052.
CARE South Sudan is an International NGO working in South Sudan. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty by empowering women, enhancing access to resources and services, and improving governance.

CARE South Sudan is looking for a suitable candidate to fill the position 2 Project Managers, one to be based in Panyagor Jongeli State, and the other to be based in Malakal, Upper Nile State State.

Job Summary.
 

CARE South Sudan is a subsidiary of CARE International, a leading humanitarian and development agency fighting global poverty around the world. CARE’s operations in South Sudan dates back to the early 1980s, focusing on emergency and disaster relief to the conflict affected populations in the South. 

Currently, CARE South Sudan works in three States, Unity, Jonglei and Upper Nile States, implementing programmes in two broad areas namely governance and recovery and sustainable livelihoods (Food security, health and WASH) focusing on women and youth, and addressing both humanitarian and development needs.
 

The Peace Under Construction Project is a multi country project funded by the government of Netherlands, implemented in Burundi and South Sudan. 

The project focuses on good governance, civil society engagement and economic development activities, mainly around Village Savings Schemes

CARE seeks a Project Manager who will lead the successful implementation of the South Sudan Peace Under Construction Project under the guidance of the Program Coordinator. 

He/She will be responsible for the day to day planning and management of project implementation, budget control, monitoring and evaluation, project staff recruitment and supervision, donor compliance and coordination with the relevant partners in the field, and will work closely with the respective local authorities and communities in the targeted Counties. 

The Project Manager will be expected to provide context specific and technical advice during implementation and evaluating the relevance and appropriateness of the project activities, proposing adjustments for cost effectiveness and sustainable impact. 

He/She will also monitor ongoing contextual analysis of the local social, economic and political factors affecting peace and livelihoods and ensuring learning from the project is shared. 

This will inform the wider livelihood programming in the area of operation.

Scope of Work:

• Overall management and coordination of the project strategy and component activities.
• Provide technical oversight to project activities.
• Support the development and implementation of simple but effective monitoring systems including environmental impact monitoring.
• Produce monthly progress reports and donor reports for the attention of the PC and ACD-P and CARE South Sudan.
• Ensure that the project is implemented under the guidance of the project proposal and the needs and capacity of the participating communities in the target areas.
• Ensure that the project staff effectively monitor activities and prepare reports in a timely manner to track the progress of the interventions.
• Together will local ministry representatives, participate in field visits to the different targeted communities to observe and monitor the effectiveness of the programs implemented. Interact with community elders, local authorities and give special attention to women and the children.
• Provide advice and planning assistance on personnel requirements for local staff recruitment and staff training needs.
• Identify training needs for staff and coordinate with the Program Coordinator and the ACD-P to address staff development. Such training needs may include participatory rural appraisal, facilitation techniques, monitoring and evaluation, etc.
• Prepare Terms of Reference for consultancies specific to the project as required and provide input and feedback for other collaborating Care South Sudan interventions.
• Prepare Job Descriptions (JDs) for project team and discuss with respective staff to make them understand their roles and responsibilities. Review job descriptions on a periodic basis.
• Interact with project staff on a regular basis to identify their strengths and weaknesses. Provide constructive feedback and suggestions to the direct reports on a periodic basis including written and oral feedback for positive achievements of project staff.
• Prepare quality mid-term and annual appraisals for project staff in time. Ensure that performance evaluations for the project staff are conducted with high degree of discussion among the supervisors and subordinates to bring out positive aspects as well as weaknesses and plans to address the weaknesses. Also participate in the Multi-rater feedback system.
• Conduct leave approvals for all the project staff ensuring that these are planned well in advance and do not impact on project implementation.
• Identify opportunities for building the managerial capacity of direct reports to assume roles of increased responsibility.
• Provide technical and budgetary information as requested by the country office to assist with the writing of new funding proposals and donor reports.
• Prepare project budgets in donor format and revise budget if deemed essential.
• Together with the Finance staff prepare mapping of the donor budget and required level of sub-analysis codes where necessary.
• Support Care South Sudan, Juba office by preparing cash projections on a quarterly basis to help in disbursement of funds.
• Review monthly and quarterly expense reports prepared by Care South Sudan and CO finance office and provide feedback and comments where necessary.
• In collaboration with the Program Coordinator and Juba Finance staff prepare project budget and assign charging details. Closely monitor the project budget Review project budget and initiate actions for purchase of goods and equipment with adequate information and specification for budgeted items. Ensure that proper accounting instructions are provided in the purchase request forms (PRF). Follow up with Juba office procurement unit where necessary.
• Review project needs for goods and equipment and authorize purchase or procurement of goods and equipment which are deemed essential.
• Establish effective, efficient and regular communication with field offices, Juba office and Nairobi via the internet, phone, sat phones etc.
• Ensure that project records are maintained in orderly manner and FFE reports are up-to-date.
• In liaison with the Program Coordinator represent the project to local stakeholders and ensure that these are fully appraised of project activities including staffing, choice of project areas as well as expected project outcomes.
• Liaise with technical counterparts in government and humanitarian organizations and participate in donor liaison as required by the PC or ACD-P.
• Represent the project in relation to the local authorities and administration, agencies operating in the area and other parts of South Sudan.
• Attend general and program meetings organized by CARE South Sudan.
• Work as part of a dedicated CARE team and take responsibility for tasks outside specific job description when required.
• Support the management of the sub-office and guest house facilities.
• Participate in workshops, trainings and meetings organized by CARE and other agencies and contribute effectively to the success of the events.
• In consultation with the PC prepare a personal competency development plan.

Qualifications and Competencies

• Bachelor’s Degree in good governance, peace building and economic development, community driven development or related fields
• Previous experience in a project management role, with demonstrated ability in project financial management, monitoring and evaluation, reporting, and staff management, in a humanitarian and/or development context.
• Solid experience of community mobilization approaches and coordination with governments / local authorities for effective and sustainable achievement of the project objective.
• Experience in development projects and working knowledge of community engagement and social auditing
• Specific experience in the management of livelihood approaches, including savings and loans schemes for rural communities.
• Strong organizational and communication skills, specifically in presentations, facilitation, negotiations and written communication skills in English.
• Excellent inter-personal skills, with demonstrated professional experience working effectively within a multicultural team
• Excellent writing skills and conceptual understanding
• Ability to work independently and meet deadlines, while also effectively coordinating project activities with other CARE projects being implemented in the same operational area and in other locations.
• Ability to work in a stressed environment with minimal supervision,
• Advanced computer skills (Word, Excel, PowerPoint)
• Commitment to the CARE principles, mission and vision

How to Apply: The position will be based in both in Malakal Upper Nile State, and Panyagor, Jongeli state. This position is ONLY open to South Sudan Nationals.  
 

                Closing date for receiving application will be 12 November 2012
 

Applications and CVs should be sent by Email to:

CARE South Sudan
Tongping Area, Off US Residential Road
Juba, South Sudan
Email: hrjuba@ss.care.org

CARE is an Equal Opportunity Employer, promoting gender, equity and diversity and women candidates are strongly encouraged to apply.