Position: Human Resources Specialist - Recruitment and Insurance
Location: Nairobi
Type: Full time
Job Opening ID: 25
Number of positions: 1
Deadline: 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation : Human Resources Specialist - Recruitment and Insurance
Country: Kenya
Duty station: Nairobi
About the organization
The World Agroforestry Centre is an independent research institution
which generates science-based knowledge about the complex role trees
play in agricultural landscapes and rural livelihoods.
As part of the Centre’s work to bring tree-based solutions to bear on
poverty and environmental problems, researchers – working in close
collaboration with partners – are developing new technologies, tools and
policy recommendations for increased food security and ecosystem
health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is
conducted in 23 countries in Africa, Asia and Latin America.
We are supported by the Consultative Group on International Agricultural
Research (CGIAR) and receive funding from over 50 different donors.
Job Summary :
In line with HR best practices and ICRAF HR policies, manage
recruitment, contract tracking and management, and staff insurance
processes.
Roles and responsibilities
Key Responsibilities
Recruitment, selection and Orientation
Contribute to the development, principles and regular review of ICRAF’s recruitment strategy
Participate in the development of recruitment guidelines and
procedures, and take the lead in improving process documentation,
effectiveness of sourcing strategy, ensure availability of data
measuring the activity, and on-going improvement of interviewers’
recruitment skills.
Train managers in interviewing skills and the recruitment process.
Prepare guidelines on interviewing proceedings and continuously source improvements to the same.
Ensure equity and fairness in the interview process.
In-charge of the post selection processes
Ensure timely processing of appointment letters and contracts
Review and update induction manual and develop regular induction and
orientation programs for all categories of staff at the Centre
Facilitate orientation sessions and arranging training for employees on-the-job.
Provide support to the hosted institutions
Update and maintain all Personnel Files and HR archive
Staff Insurances
Participate is in the review and sourcing of local medical scheme
Coordinate various staff insurance policies ensuring equity across the centre.
Administer and liaise with the local medical providers ensuring that
new members are registered into the medical scheme and leaver’s
information is communicated to the provider in a timely manner.
Administer and Coordinate Group life/ Personal Accident insurances,
ensuring timely renewal and accurate information at all times ( updated
staff list with current salaries), communicated to the providers
For all insurances, ensure that invoices are received in a timely
manner, reviewed, and forwarded to the Head of HR for approval.
Manage the insurance and medical processes with the AIARC and
GENERALI procedures by ensuring all relevant AIARC related forms for IRS
are submitted within the deadline to AIARC.
Contract Management
Design and implement guidelines on contract tracking and management. This includes all types of contracts at ICRAF.
Provide a monthly report on contracts renewals, pending contracts.
Timely contract processing
HR Projects
Participate in the various HR projects as required.
Qualifications and experience
Master’s degree in the relevant field with Minimum of 7 years relevant experience 5 years being in recruitment
Knowledge of recruitment techniques and processes
Analytical, problem-solving skills and capacity building skills
Proficiency in ICT
Demonstrable oral and written communication skills
Tactful, discrete and confidential, persuasive, sound and timely judgement
Excellent communication and interpersonal skills
Work experience:
7 years with 5 being in recruitment
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